The Labsender module enables healthcare institutions to manage laboratory testing processes more efficiently.
The system allows institutions to easily enable and price individual Labor items, create Labor test packages, and manage the entire specimen collection and laboratory result workflow directly through the platform.
By using the HL7 communication protocol, the system ensures fast and secure data transfer from Labor service providers, significantly reducing the administrative workload associated with Labor testing.
Administrative Settings
Enabling Labor Items and Setting Prices
Labor items can be configured under:
Labor module → Lab Item prices
Steps
Select the Labor list you wish to use.
Select the Labor items you want to make available in the booking system.
Enter the prices that will be displayed to patients. Use the “Show active items only” filter to make this easier.
Click the “Save” button at the bottom of the screen.
Important: Labor test packages can only be created from Labor items that have previously been enabled.
Recommendation: Create a test called “Custom Specimen Collection” that includes only the specimen collection fee. This allows Labor items to be selected individually when creating or managing a patient’s booking.
Test Settings
Labor tests can be created and configured under:
Tests → Add New Test
Steps
Select “Labor” as the test type.
Select the Labor type by choosing the appropriate Labor service provider.
Select the Labor items to be included in the Labor package. Only items that have previously been enabled can be selected.
Setting a Custom Price
A custom price can be assigned to a Labor package.
When no custom price is entered, the package price will be calculated as the total price of all Labor items included in the package.
Checking In Patients for Labor Tests
Managing Patient Check-In
Patients booked for Labor tests can be checked in under:
Labor module → Labor Arrivals
Patients can also be checked in from the Appointment Booking, Overview Calendar, or Current Bookings interfaces.
Steps
Click the “Check In” button on the relevant booking card.
When selecting the patient, you can create a new patient record or link the check-in to an existing patient record.
The list of Labor items will appear automatically. Additional Labor items and packages can also be added to the booking at this stage.
Printing Labels
The label-printing function creates barcode labels that can be attached to specimen collection tubes.
Click the “Print” button to immediately print the labels using the connected label printer.
Important: Specimen collection can only be started once the patient’s status has been changed to “Arrived.”
Specimen Collection Process
Managing Specimen Collection
Specimen collection can be managed under:
Labor module → Labor Arrivals
The Labor tests booked for the current day are displayed in chronological order.
Steps
Click the relevant appointment, then select “Specimen Collection” on the booking card.
Review the list of Labor items and add further items where necessary.
Print the specimen labels using the label-printing function.
Select the specimen collection location from the rooms created under “Edit Rooms.”
Click “Start Specimen Collection” to begin the process.
Recording the Duration of Specimen Collection
The system automatically measures the duration of the specimen collection process.
The recorded period ends when the “Finish Specimen Collection” button is clicked.
Cancelling the Process
When using the “Cancel” function, the reason for the cancellation must be entered in a text field.
Cancelled processes can be viewed under:
Labor module → Cancelled Requests
Multi-Stage Specimen Collection
When a Labor test requires specimens to be collected at multiple times, the process described above must be completed separately for each collection time.
The Labor request can only be submitted to the Labor service provider after all specimen collections have been completed.
Managing Labor Results
Viewing Results
Labor results can be accessed under:
Labor module → Labor Arrivals → Results
Filtering Options
Results can be filtered by:
Specifying a date range.
Entering patient information in the search field.
Information Displayed
Result Date
The date on which the Labor report was most recently updated by the Labor service provider.
Specimen Collection Status
The current status of the specimen collection process, such as:
Processed
Handed Over to Courier
Labor
The logo of the Labor service provider.
Result Status
The number of processed items compared with the total number of items.
Labor Report PDF
The Labor report can be downloaded in PDF format.
Cancelled Requests
Cancelled specimen collection processes can be accessed under:
Labor module → Labor Arrivals → Cancelled Requests
Filtering Options
Cancelled requests can be filtered by:
Specifying a date range.
Entering patient information in the search field.
Information Displayed
Basic booking and patient information.
The reason for cancelling the specimen collection process.
Summary
The Labsender module significantly simplifies the administrative management of Labor tests while enabling faster and more secure data processing.
The HL7 communication protocol ensures secure data transfer and efficient operation, helping to improve the overall patient experience.
The system also supports the creation of customised workflows and provides comprehensive oversight of specimen collection processes and Labor results.