Managing examination rooms is a fundamental part of healthcare institution operations. The system allows full administration of examination rooms, including creation, editing, deletion, and the management of bookings assigned to them. The system also considers room capacity to ensure accurate appointment scheduling.
Examination Rooms Menu Overview
Examination rooms can be managed from the admin interface via the
Examination Rooms menu in the left-side navigation bar.
Menu sections:
Examination Rooms Overview
Displays room occupancy and capacity.Edit Examination Rooms
Allows creating, modifying, and deleting rooms.
Creating a Examination Room
When creating a new Examination room, basic settings define how the room operates and how it can be assigned.
Creation process:
Open Edit Examination Rooms
Click Add Examination Room
Available fields:
Examination room name (required)
Color code for visual identification
Description with optional details or specializations
Address if different from the institution’s default address
Access information for patients
Doctor assignment options:
Single-doctor room
One doctor can use the room.Multi-doctor room
Multiple doctors can be assigned.
Optional:
Upload images for visual representation
Save the room using the Save button.
Editing Examination Rooms
Examination rooms can be edited at any time.
Editable elements:
Room name and address
Assigned doctors
Uploaded images
To edit a room, open Edit Examination Rooms and click the room name.
Deleting a Examination Room
A Examination room can only be deleted if no doctors or active bookings are assigned.
Before deletion:
Remove assigned doctors
Remove or reassign active bookings
This ensures proper system operation.
Assigning a Examination Room to a Booking
Rooms can be assigned to bookings to support accurate capacity planning.
Assignment options:
During appointment booking by selecting a room
After booking via the booking card
Examination Rooms Overview
The overview provides a calendar-style view of room occupancy.
Key features:
Rooms displayed as columns
Visual indication of occupancy
Available time slots shown after selecting doctor and examination
Booking Directly to a Room
Bookings can be created directly from the room overview.
Booking steps:
Click a free time slot in a room column
Select a doctor
Select an examination
Complete the booking
The selected room is automatically assigned.
Capacity Handling During Bookings
The system prevents conflicting bookings based on room capacity.
Applied rules:
Single-doctor rooms allow one booking per time slot
Multi-doctor rooms allow multiple bookings for statistical purposes
Occupied rooms appear greyed out
The system suggests rooms based on working hours
VIP bookings can use separate logic
Modifying Working Hours and Room Assignments
When modifying a room assigned to working hours, existing bookings are checked.
System behavior:
Warning dialog appears
Affected bookings are listed:
Booking ID
Patient name
Room name
Date and time
User choice:
YES: Booking room assignment is updated
NO: Bookings remain unchanged
Institution-Level Capacity Setting
Room capacity handling can be enabled at institution level.
Setting location:
Institution Settings
Calendar Settings
Toggle option:
Consider Examination room capacity
Values:
YES: Room occupancy is enforced
NO: Room capacity is ignored
Tips
Use consistent room naming for better calendar clarity
Create multi-doctor rooms if future expansion is expected
Use color codes to improve visual orientation
Fill address and access fields if the room is not at the main location
Test capacity logic before enabling it institution-wide
Summary
The Examination rooms module enables structured room management, accurate booking assignment, and capacity-based scheduling. Its purpose is to prevent overlapping bookings and improve daily operational transparency.
FAQ
When can a Examination room not be deleted?
When can a Examination room not be deleted?
If doctors or active bookings are assigned to it.
Is assigning a room mandatory?
Is assigning a room mandatory?
No, but it is recommended when using capacity logic.
What happens when working hours are modified?
What happens when working hours are modified?
The system warns the user and requests confirmation for updating affected bookings.
What is the purpose of the capacity setting?
What is the purpose of the capacity setting?
To prevent conflicting bookings by considering room availability.